---
title: Insert Staff Digital Signature
description: VetLinkPro Insert Staff Digital Signature
---
# VetLink PRO
Connecting Veterinary Professionals with Smarter Solutions
[Skip to content](https://help.vetlinkpro.com/vetlinkpro/insert-staff-digital-signature#main-content)
English - Australia
Show submenu for translations
Open main navigation
Close main navigation
- English - Australia
Show submenu for translations
- Contact us
Contact us
How can we help you?
- There are no suggestions because the search field is empty.
1. [VetLink PRO](https://help.vetlinkpro.com/vetlinkpro)
2. [Support](https://help.vetlinkpro.com/vetlinkpro/support)
3. [Bill](https://help.vetlinkpro.com/vetlinkpro/support#bill)
# Insert Staff Digital Signature
## v7,v6
A Vets digital signature can be saved against their staff record and used to populate the signature when emailing or printing certificates or handouts.
To set this up;
1. Create / Scan a signature.
2. Name and save the image with the Staff ID and Type of jpg. E.g. *JB.jpg*
3. Insert the signature into the **D:\\VL2\\Data\\Signature** folder.
4. In VETLINKSQL open your Certificate / Handout from the Product record.
5. Edit the certificate and using the **Insert Merge field** button select the **Staff Signature** Mail merge.
6. **Save and Exit** the Certificate.
7. In **Options | Setup | Staff | Options tab | set “Mail merge Photo height”** to set the size of the digital signature.
**Note:** **Staff Qualification** and **Staff Registration** mail merge variables are also available to insert into certificates. These variables are populated by the respective fields on the Staff Record.
- [Support](https://help.vetlinkpro.com/vetlinkpro/support#main-content)
- [Client Portal](https://help.vetlinkpro.com/vetlinkpro/support#client-portal)
- [Creditors](https://help.vetlinkpro.com/vetlinkpro/support#creditors)
- [Upgrade](https://help.vetlinkpro.com/vetlinkpro/support#upgrade)
- [Payments](https://help.vetlinkpro.com/vetlinkpro/support#payments)
- [Patient](https://help.vetlinkpro.com/vetlinkpro/support#patient)
- [Product](https://help.vetlinkpro.com/vetlinkpro/support#product)
- [Xero](https://help.vetlinkpro.com/vetlinkpro/support#xero)
- [Clinical History](https://help.vetlinkpro.com/vetlinkpro/support#clinical-history)
- [RDS Setup](https://help.vetlinkpro.com/vetlinkpro/support#rds-setup)
- [Client](https://help.vetlinkpro.com/vetlinkpro/support#client)
- [Diary](https://help.vetlinkpro.com/vetlinkpro/support#diary)
- [Mailers](https://help.vetlinkpro.com/vetlinkpro/support#mailers)
- [Exports](https://help.vetlinkpro.com/vetlinkpro/support#exports)
- [Stocktake](https://help.vetlinkpro.com/vetlinkpro/support#stocktake)
- [Reports](https://help.vetlinkpro.com/vetlinkpro/support#reports)
- [EOP / Statements](https://help.vetlinkpro.com/vetlinkpro/support#eop-statements)
- [Eforms / Digital Forms](https://help.vetlinkpro.com/vetlinkpro/support#eforms-digital-forms)
- [Other](https://help.vetlinkpro.com/vetlinkpro/support#other)
- [Printing](https://help.vetlinkpro.com/vetlinkpro/support#printing)
- [Email](https://help.vetlinkpro.com/vetlinkpro/support#email)
- [Server / Technical](https://help.vetlinkpro.com/vetlinkpro/support#server-technical)
- [Insurance](https://help.vetlinkpro.com/vetlinkpro/support#insurance)
- [Bill](https://help.vetlinkpro.com/vetlinkpro/support#bill)
- [Vac Reminders](https://help.vetlinkpro.com/vetlinkpro/support#vac-reminders)
- [Online Booking](https://help.vetlinkpro.com/vetlinkpro/support#online-booking)
- [Mobile Billing](https://help.vetlinkpro.com/vetlinkpro/support#mobile-billing)
- [Barcoding](https://help.vetlinkpro.com/vetlinkpro/support#barcoding)
- [SMS](https://help.vetlinkpro.com/vetlinkpro/support#sms)
- [General Ledger](https://help.vetlinkpro.com/vetlinkpro/support#general-ledger)
- [Staff](https://help.vetlinkpro.com/vetlinkpro/support#staff)
- [Telemedicine](https://help.vetlinkpro.com/vetlinkpro/support#telemedicine)
- [Manual](https://help.vetlinkpro.com/vetlinkpro/manual#main-content)
- [6.1](https://help.vetlinkpro.com/vetlinkpro/manual#6-1)
- [7.0](https://help.vetlinkpro.com/vetlinkpro/manual#7-0)
[](https://www.vetlinkpro.com)
[mailto:email@email.com](mailto:email@email.com)
Copyright © 2026, VetlinkPRO